Built for painting contractors
Finally, business software that actually makes sense for painters.
PaintPilot helps painting contractors quote faster, stay organized, keep crews busy, and get paid sooner, from the first estimate to the final payment.
- Y30 days free
- YNo credit card required
- YBuilt for painting contractors
Open balances
$18,420
Deposits, finals, and overdue follow-ups
Active jobs
12
Interior, exterior, cabinet work
Quotes to follow up
8 sent
3 awaiting approval
Payment status
92%
Balances visible before they slip
Upcoming schedule
Every painting business runs into the same headaches.
The work is already hard enough before the business side gets scattered across texts, paper, memory, calendars, and old invoices.
Quotes take too long.
Walkthrough notes, measurements, materials, and pricing often have to be rebuilt before a customer ever sees the number.
Customers disappear.
Good estimates sit unanswered because follow-ups are easy to lose after a full week of calls and jobsite visits.
Scheduling gets messy.
Prep days, paint days, callbacks, crew handoffs, and walkthroughs drift when they are split between too many places.
Payments get forgotten.
Deposits, final balances, and payment requests are harder to track when invoices are disconnected from the actual job.
PaintPilot fixes the daily chaos.
Everything you need to run your painting business, from the first estimate to the final payment, in one place.
Quote faster
Keep estimate details organized so pricing work can move from walkthrough to customer-ready proposal with less rework.
Stop chasing customers
See open estimates and follow-ups clearly so promising jobs do not fade out after the first conversation.
Keep crews busy
Connect accepted jobs, schedule details, notes, and handoffs so production has a clearer path for the week.
Get paid faster
Track invoices, deposits, final balances, and payment follow-ups in the same place as the job record.
See how the work stays connected.
Preview the everyday workflows contractors need to quote faster, win work, keep crews moving, and collect what is owed.
Know what needs attention today
See open jobs, estimates, balances, and follow-ups without digging through scattered tools.
Quote faster
Turn rooms, surfaces, prep, materials, and labor into clear customer-ready estimates.
Keep crews busy
See prep days, paint days, callbacks, and walkthroughs in one practical job calendar.
Get paid sooner
Track deposits, balances, and payment status without losing the thread after the work is done.
Stay organized
Keep preferences, notes, job notes, estimates, jobs, and invoices tied to the right customer.
The tools are there when you need the details.
Once the job is moving, PaintPilot keeps the operating pieces together so fewer things fall through the cracks.
Quote Faster
Create clean painting estimates with room, surface, material, and labor details.
Win Work Faster
Share clear proposals and keep the next follow-up visible after the walkthrough.
Keep Crews Busy
Plan crew work, walkthroughs, callbacks, and project milestones in one place.
Stay Organized
Keep contacts, addresses, notes, preferences, and past work tied to each customer.
Get Paid Faster
Track invoices, deposits, recorded payments, and balances before they slip.
Know What Everyone Owes You
See open balances and payment status without building another spreadsheet.
Keep Job Details Together
Keep color references, prep notes, and closeout details tied to the right job.
Know What Needs Attention Today
See open work, quotes, balances, and follow-ups from the owner dashboard.
Built by a painting contractor, not a software committee.
PaintPilot was built by a painting contractor who got tired of juggling estimates, invoices, customer notes, schedules, and follow-ups across five different tools.
Started from real jobsite problems
Every screen exists because painting work creates details that have to survive from the first estimate through the final walkthrough.
Built around contractor language
Estimates, job stages, walkthroughs, balances, and follow-ups match the way painting companies actually work.
Focused on quote to cash
Track the full path from lead to quote, accepted job, scheduled work, invoice, and payment follow-up.
Designed around real painting businesses.
PaintPilot keeps the everyday operating pieces visible, practical, and tied to the customer or job they belong to.
Shaped around what contractors ask for first.
Before a painting business cares about software features, it needs fewer missed details, cleaner handoffs, and a clearer view of the money.
Can I quote faster?
PaintPilot keeps the estimate details together so pricing work does not have to be rebuilt from scattered notes.
Can I see what needs follow-up?
Open quotes, job handoffs, and payment follow-ups stay visible so the next action is easier to find.
Can my jobs stay organized?
Customer history, schedule notes, invoices, and balances stay tied to the job instead of drifting between tools.
How PaintPilot Compares
A focused painting workflow gives owners fewer loose ends than spreadsheets, generic CRMs, or scattered apps.
PaintPilot vs spreadsheets
Spreadsheets are flexible, but they rarely connect the quote, schedule, customer history, invoice, and follow-up in one workflow.
- Less duplicate data entry
- Clearer quote-to-job handoff
- Better owner visibility
PaintPilot vs generic CRMs
Generic CRMs track sales activity, but painting teams also need rooms, surfaces, prep notes, job stages, crews, and payment status.
- Painter-specific job language
- Cleaner production workflow
- Less configuration overhead
PaintPilot vs scattered apps
Calendar, invoice, note, photo, and spreadsheet tools can work separately, but they make it easier for details to drift between jobs.
- One customer/job record
- Connected schedule and money views
- Fewer missed follow-ups
Built for the way owners work.
Painting contractors need their business details organized, available, and understandable without a complicated rollout.
Business-sensitive details
Customer, estimate, job, and payment workflow details belong in a system built to keep them connected and easier to manage.
Owner visibility
Check job status, open quotes, schedule handoffs, and balances from one place when you need to know what deserves attention.
Practical setup path
The trial gives contractors a low-pressure way to see fit before making PaintPilot part of the daily operating routine.
Founding Member Program
PaintPilot is opening a limited early group for painting contractors who want a practical trial and a direct voice in shaping the product.
Start with the trial
30 days free
See whether PaintPilot fits the way your painting business actually runs.
- No credit card required
- Built for painting contractors
- 30 days free for founding members
- Founding rate locked for 12 months
Help shape PaintPilot
Founder access
Early contractors can give direct feedback on the workflows that matter most.
- Direct access to the founder
- Input on estimating and job workflows
- 12-month founding price lock
- Built with painting contractors
Built for real operators
Founding access
Use the pilot period to see how PaintPilot can organize quotes, jobs, crews, and balances.
- Quote-to-payment workflow
- Customer and job visibility
- Crew schedule handoff
- Owner dashboard focus
FAQ
Quick answers before you start a trial.
Is this built specifically for painters?
Yes. PaintPilot is shaped around painting workflows like estimates, proposals, job notes, schedules, invoices, balances, job notes, and follow-ups.
Do I need to replace everything I use today?
No. The trial is meant to help you see where PaintPilot fits first, especially around quote-to-job organization and owner visibility.
Does this handle estimates and invoices?
PaintPilot is built around estimates, job records, invoices, recorded payments, and open balances so the money side stays connected to the work.
Can I use it with my crew?
PaintPilot is designed to keep schedule details, job notes, site information, and handoffs clearer as crews move through the week.
Is there a free trial?
Yes. You can start a free trial for a 30 days free.
Do I need a credit card?
No credit card is required to start a free trial.
Is this still in pilot?
Yes. PaintPilot is in an early pilot phase, which is why the founding member program includes direct feedback and direct founder support and product input.
Run your painting business from first estimate to final payment in one place.
Start with 30 days free. No credit card required.